INSTITUTE OF CHARTERED SECRETARIES AND ADMINISTRATORS OF NIGERIA ACT

ARRANGEMENT OF SECTIONS

Establishment of the Institute of Chartered Secretaries and
                             Ad
ministrators of Nigeria

SECTION

1.    Establishment of the Institute of Chartered Secretaries and Administrators of Nigeria.

  1. Election of President and Vice-President of the Institute.
  2. Governing Council.
  3. Fund of the Institute.
  4. Transfer to the Institute of certain assets and liabilities.
  5. Appointment of Registrar, etc.
  6. Publication of register and list of corrections.
  7. Registration of chartered secretaries and administrators.
  8. Approval of qualification, etc.
  9. Supervision of instruction, etc.

11.   Establishment of disciplinary tribunal and investigating panel.

  1. Penalties for unprofessional conduct.
  2. When persons are deemed to practise as chartered secretaries and administrators.
  3.    Rules as to articles, etc.
    15.   Provision of library.

     16.  Regulations.

     17.  Offences and penalties.

     18.  Interpretation.

     19.  Short title.

SCHEDULES

FIRST SCHEDULE

Supplementary provisions relating to the Council

SECOND SCHEDULE

Transitional provisions as to assets and liabilities

THIRD SCHEDULE

Supplementary provisions relating to the Disciplinary      Tribunal and Investigating Panel of the Tribunal

 

INSTITUTE OF CHARTERED SECRETARIES AND
ADMINISTRATORS OF NIGERIA ACT

An Act to establish the Institute of Chartered Secretaries and Administrators of
Nigeria and to make provisions for determining the standard of knowledge and
skill to be attained by persons seeking to become Chartered Secretaries and Administrators; and for matters connected therewith.

[1991 No. 19.]

[30th May, 1991]

[Commencement. ]

Establishment of the Institute of Chartered Secretaries
                              and Administrators of Nigeria

1. Establishment of the Institute of Chartered Secretaries and Administrators of
Nigeria

(1) There is hereby established a body to be known as the Institute of Chartered Sec-
retaries and Administrators of Nigeria (in this Act referred to as "the Institute") which
shall be a body corporate under that name and be charged with the general duty of-

               (a)      determining what standards of knowledge and skill are to be attained by per-
sons seeking to become members of the Chartered Secretaryship and Admin-
istrators and raising those standards from time to time, as circumstances may
permit;

             (b)      securing in accordance with the provisions of this Act the establishment and
maintenance of a register of fellows, associates and registered members enti-
tled to practise as chartered secretaries and administrators and the publication
from time to time of lists of those persons; and

              (c)       performing through the Council established by section 3 of this Act the func-
tions conferred on it by this Act.

(2) The Institute shall have perpetual succession and a common seal which shall be
kept in such custody as the Council may, from time to time, authorise.

(3) The Institute may sue and be sued in its corporate name and may subject to the
Land Use Act, hold, acquire and dispose of any property movable or immovable.

[Cap. L5.]

(4) Subject to the provisions of this Act, members admitted to the Institute shall-

       (a)       be enrolled as chartered secretaries and administrators in the category of-

(i)      fellows; or

(ii)     associates; or

       (b)       be registered as graduates.

      (5) Persons accorded status as Chartered Secretaries and Administrators by the Council established by section 3 of this Act shall be entitled to the use of that name and shall be enrolled as-

      (a)        fellows, if they are at least 25 years of age and-

                                                 (i)     have eight years' relevant working experience in the office of one or
more organisations;

                                              (ii)     have, for at least three years in the past ten years, held a relevant senior appointment in one or more organisations;

                                            (iii)     are holders of the certificate of the final examinations of the Institute
and approved academic professional qualifications; and

                                            (iv)     are otherwise considered by the Council to be fit persons to be so en-
rolled;

       (b)       associates, if they are 21 years of age or over and-

(i)      have passed any examination prescribed or accepted by the Institute;
(ii)     have at least six years' relevant working experience in the office of
          one or more organisations, so however that the period of six years may
          be reduced by up to three years in respect of time already spent in full-
          time higher education approved by the Institute.

(6) The designatory letters of the-

              (a)      Fellows of the Institute of Chartered Secretaries and Administrators shall be
"FCIS";

              (b)       Associates of the Institute of Chartered Secretaries and Administrators shall be "ACIS";

              (c)       Graduates of the Institute of Chartered Secretaries and Administrators shall be "Grad ICSA" which shall be a temporary grade, during which a member may either apply for membership as an associate or a fellow of the Institute.

2. Election of President and Vice-President of the Institute

(1) There shall be a President and a Vice-President of the Institute who, shall be fel-
lows of the Institute, to be elected by the Council and hold office each for a term of two
years from the date of election.

(2) The President shall be chairman at meetings of the Institute, so however that, in
the event of the death, incapacity or inability for any reason of the President, the Vice-
President shall act in his stead for the unexpired portion of the term of office, or as the
case may require, and references in this Act to the President shall be construed accord-
ingly.

(3) The President and the Vice-President shall respectively be chairman and vice-
chairman of the Council established by section 3 of this Act.

(4) If the President or Vice-President ceases to be a member of the Institute he shall
ipso facto cease to hold any of the offices designated under this section.

3. Governing Council

       (1)  There shall be, as the governing body of the Institute, a Council charged with responsibility for the administration and general management of the Institute.

(2) The Council shall consist of the following members, being fellows or associate

members appointed, or elected as the case may be, as follows, that is-

       (a)       the President of the Institute, who shall be the chairman;

       (b)       the Vice-President of the Institute, who shall be the vice-chairman;

       (c)        five persons appointed by the Minister;

       (d)       fifteen persons elected by the Institute; and

       (e)         past Presidents of the Institute who shall be entitled to serve on the Council for a maximum period of five years from the expiration of their terms of office as President.

 (3) The provisions of the First Schedule to this Act shall have effect with respect to
the qualifications and tenure of office of members of the Council and the other matters
therein mentioned.

[First Schedule.]

(4) Regulations made by the Council with the approval of the Minister may provide
for an increase or reduction in the membership of the Council and may make such
amendments of subsection (1) of this section and The First Schedule to this Act as the
Minister considers expedient for the purpose of or in consequence of the increase or re-
duction.

4. Fund of the Institute

(1) There shall be established for the Institute a fund which shall be managed and
controlled by the Council.

(2) There shall be paid into the fund established pursuant to subsection (1) of this
section-

                                 (a)      all fees and other moneys payable to the Council in pursuance of the Act;

               (b)      such moneys as may be payable to the Council whether in the course of the
discharge of its functions or otherwise; and

              (c)       such moneys as are held by the Institute of Chartered Secretaries and Admin-
istrators in Nigeria incorporated under the Companies and Allied Matters Act
(in this Act hereafter referred to as "the Incorporated Institute") on its ceasing
to exist as provided in this Act.

[Cap. C20.]

(3) There shall be paid out of the fund of the Institute-

               (a)      all expenditure incurred by the Council in the discharge of its functions under
this Act;

               (b)      the remuneration and allowances of the Registrar and other staff of the Insti-
tute; and

               (c)       such reasonable travelling and subsistence allowance of members of the Council in respect of the time spent on the duties of the Council as the Council may, with the approval of the Minister, determine.

(4) The Council may invest moneys in the fund in any security created or issued by
or on behalf of the Government of the Federation or in any other securities in Nigeria
approved by the Council.

(5) The Council may, form time to time, borrow money for the purposes of the Insti-
tute and any interest payable on moneys so borrowed shall be paid out of the fund.

(6) The Council shall keep proper accounts on behalf of the Institute in respect of
each year and proper records in relation to those accounts; and the Council shall cause the
accounts to be audited by an auditor appointed from the list and in accordance with the
guidelines supplied by the Auditor-General for the Federation.

(7) The auditor, appointed for the purposes of this section, shall not be a member of
the Council.

5.  Transfer to the Institute of certain assets and liabilities
(1) On the commencement of this Act-

               (a)      all assets and liabilities held or incurred immediately before that day by or on
behalf of the Incorporated Institute shall by virtue of this Act and without fur-
ther assurance, vest in the Institute and be held by it for the purposes of the In-
stitute;

                         (b)       the Incorporated Institute shall cease to exist; and

       (c)       subject to subsection (2) of this section, any act or thing made or done by the
Incorporated Institute shall be deemed to have been made or done by the In-
stitute.

(2) The provision of the Second Schedule to this Act shall have effect with respect to
matters arising from the transfer by this section to the Institute of the property of the In-
corporated Institute and with respect to the other matters mentioned therein.

[Second Schedule.]

  1. Appointment of Registrar, etc.

  (1) It shall be the duty of the Council to appoint a fit and proper person who shall be a member of the Institute to be the Registrar for the purposes of this Act, and such other
persons as the Institute may, from time to time, think necessary.

(2) It shall be the duty of the Registrar to prepare and maintain in accordance with
rules made by the Council, a register of names, addresses and approved qualifications and
of such other particulars as may be specified in the rules, of all persons who are entitled
in accordance with the provisions of this Act to be enrolled as fellows or associates or
registered graduates or registered students and who, in the manner prescribed by such
rules, apply to be so registered.

(3) The register shall consist of three parts of which one part shall be in respect of
fellows, the second part shall be in respect of associates and the third part shall be in re-
spect of registered graduates.

 (4) Subject to the following provisions of this section, the Council shall make rules
with respect to the form and keeping of the register and the making of entries therein and

             (a)       regulating the making of applications for enrolment or registration, as the case
may be and providing for the evidence to be produced in support of applica-
tions;

              (b)      providing for the notification to the Registrar, by the person to whom any reg-
istered particulars relate, of any change in those particulars;

              (c)       authorising an enrolled or a registered person to have any qualification which
is, in relation to the relevant division of the profession, either an approved
qualification for the purposes of this Act, registered in relation to his name in
addition to or, as he may elect, in substitution for any other qualifications so
registered;

              (d)       specifying the fees, including any annual subscription, to be paid to the Insti-
tute in respect of the entry of names on the register, and authorising the Regis-
trar to refuse to enter a name on the register until any fee specified for the en-
try has been paid;

              (e)       specifying anything falling to be specified under the foregoing provisions of
this section.

(5) Rules made for the purposes of paragraph (d) of subsection 4 of this section shall
not come into force until confirmed at a special meeting of the Institute convened for the
purpose thereafter, or at the next annual general meeting, as the case may be.

(6) It shall be the duty of the Registrar-

               (a)      to correct, in accordance with the directions of the Council, any entry in the
register which the Council directs him to correct as being in the opinion of the
Council an entry which was incorrectly made;

               (b)      to make, form time to time, any necessary alterations in the registered particu-
lars of registered persons;

               (c)       to record the names of members of the Institute who are in default for more
than six months in the payment of annual subscriptions, and to take such action
in relation thereto (including removal of the names of defaulters from the reg-
ister) as the Council may direct or require.

(7) If the Registrar-

               (a)      sends by post to any registered person a registered letter addressed to that per-
son at his address on the register enquiring whether the registered particulars
relating to him are correct and receives no reply to the letter within the period
of six months from the date of posting it; and

               (b)      upon the expiration of that period sends in the like manner to the person in
question a second similar letter and receives no reply to that letter within three
months from the date of posting it,

the Registrar may remove the particulars relating to the person from the register and the
Council may direct the Registrar to restore to the appropriate part of the register any par-
ticulars removed therefrom under this subsection.

  1. Publication of register and list of corrections
    (1) It shall be the duty of the Registrar-

                  (a)       to cause the register to be printed, published and put on sale to members of the public not later than two years from the appointed day;

                  (b)       in each year after that in which the register is first published under para-
graph (a) of this subsection, to cause to be printed, published and put on sale as
aforesaid, either a corrected edition of the register or a list of alterations made
to the register since it was last printed; and

                 (c)        to cause a print of each edition of the register and of each list of corrections to be deposited at the principal office of the Institute, and it shall be the duty of
the Council to keep the register and lists so deposited available at all reason-
able times for inspection by members of the public.

(2) A document purporting to be a print of an edition of the register published under
this section by authority of the Registrar or documents purporting to be prints of an edi-
tion of the register so published and of a list of corrections to that edition so published,
shall (without prejudice to any other mode of proof) be admissible in any proceedings as
evidence that any person specified in the document, or the documents read together, as
being registered, was so registered at the date of the edition or of the list of corrections, as the case may be, and that any person not so specified was not so registered.

      (3) Where in accordance with subsection (2) of this section, a person is in any pro-
ceedings, shown to have been or not to have been registered at a particular date, he shall,
unless the contrary is proved, be taken for the purposes of those proceedings as having at
. all material times thereafter continued to be or not to be so registered.

  1. Registration of chartered secretaries and administrators

(1) Subject to section 14 of this Act and to rules made under section 6 of this Act, a
person shall be entitled to be enrolled or registered as a chartered secretary and administrator if

                 (a)       he passes the qualifying examination for membership conducted by the Council under the Act and completes the practical training prescribed; or

                 (b)       he holds a qualification granted outside Nigeria and for the time being accepted by the Institute and satisfies the Council that he has had sufficient practical experience as a chartered secretary and administrator.

(2) An applicant for registration shall, in addition to evidence of qualification, satisfy

the Council that-

        (a)       he is of good character and high integrity;

        (b)       he had attained the age of 21 years; and

       (c)       he has not been convicted in Nigeria or elsewhere of an offence involving fraud, dishonesty or gross misconduct.

(3) The Council may, in its sole discretion, provisionally accept a qualification pro-
duced in respect of an application for registration under this section, or direct that the
application be renewed within such period as may be specified in the direction.

 (4) Any entry directed to be made in the register under subsection (3) of this section,
shall show that the registration is provisional and no entry so made shall be converted to
full registration without the consent of the Council signified in writing in that behalf.

(5) The Council shall, from time to time, publish in the Gazette particulars of qualifi-
cations for the time being acceptable for enrollment or registration by the Institute.

9.  Approval of qualifications, etc.

(1) The council may approve any qualifications for the purposes of this Act and may
for those purposes approve-

           (a)          any course of training at an approved institution which is intended for persons
who are seeking to become or are already chartered secretaries and adminis-
trators and which the Council considers is designed to confer on persons com-
pleting it sufficient knowledge and skill for admission to the Institute;

       (b)          any qualification which, as a result of an examination taken in conjunction
with a course of training approved by the Council under this section, is granted
to candidates reaching a standard at the examination, indicating in the opinion
of the Council that the candidates have sufficient knowledge and skill to prac-
tise as chartered secretaries and administrators.

(2) The Council may, if it thinks fit, withdraw any approval given under this section
in respect of any course, qualification or institution but before withdrawing such an ap-
proval the Council shall-

               (a)         give notice that it proposes to do so to each person in Nigeria appearing to the
   Council to be a person by whom the course is conducted or the qualification is
   granted or the institution is controlled, as the case may be;

           (b)         afford such person an opportunity of making to the Council representations with regard to the proposal; and

            (c)          take into consideration any representation made as respects the proposal in
pursuance of paragraph (b) of this subsection.

(3) As respects any period during which the approval of the Council under this sec-
tion for a course, qualification or institution is withdrawn, the course, qualification or
institution shall not be treated as approved under this section but the withdrawal of such
an approval shall not prejudice the registration or eligibility for registration of any person
who, by virtue of the approval was registered or eligible for registration (either uncondi-
tionally or subject to his obtaining a certificate or experience) immediately before the
approval was withdrawn.

(4) The giving or withdrawal of an approval under this section shall have effect from
such date, either before or after the execution of the instrument and the Council shall-

       (a)       as soon as may be, publish a copy of every such instrument in the Gazette; and

             (b)       not later than seven days before its publication, send a copy of the instrument
to the Minister.

   10. Supervision of instruction, etc.

(1) It shall be the duty of the Council to keep itself informed of the nature of-

             (a)       the instruction given at approved institutions to persons attending approved
courses of training; and

             (b)       the examinations as a result of which approved qualifications are granted, and
for the purposes of performing that duty the Council may appoint a committee,
either from among its own members or otherwise, to visit approved institutions
or to attend such examinations.

(2) It shall be the duty of the committee appointed under subsection (1) of this sec-
tion to report to the Council on-

              (a)      the adequacy of the instruction given to persons attending approved courses of training at institutions visited by it;

                                (b)       the adequacy of the examinations attended by it; and

              (c)       any matters relating to the institutions or examinations which the Council may, either generally or in a particular case, request it to report,

but no member of the committee shall interfere with the giving of any instruction or the
holding or any examination.

(3) On receipt of a report made in pursuance of this section, the Council may, if it
thinks fit and shall, if so required by the Institute, send a copy of the report to the person
appearing to the Council to be in charge of the institution or responsible for the examina-
tions to which the report relates requesting that person to make observations on the report
to the Council within such period as may be specified in the request, not being less than
one month beginning with the date of the request.

11. Establishment of Disciplinary Tribunal and Investigating Panel

(1) There shall be established a body to be known as the Chartered Secretaries and
Administrators Disciplinary Tribunal (in this Act referred to as "the Tribunal") which
shall be charged with the duty of considering and determining any case referred to it by
the panel established under subsection (3) of this section, and any other case of which the
Tribunal has cognisance under the following provisions of this Act.

(2) The Tribunal shall consist of the chairman of the Council and six other members
of the Council appointed by the Council.

(3) There shall be a body, to be known as the Chartered Secretaries and Administra-
tors Investigating Panel (in this Act referred to as "the Panel") which shall be charged
with the duty of-

              (a)       conducting a preliminary investigation into any case where it is alleged that a
 member has misbehaved in his capacity as a chartered secretary and adminis-
 trator or should for any other reason be the subject or proceedings before the
Tribunal; and

                           (b)       deciding whether the case should be referred to the Tribunal.

 (4) The Panel shall be appointed by the Council and shall consist of two members of
the Council and one chartered secretary and administrator who is not a member of the
Council.

(5) The provisions of the Third Schedule to this Act shall so far as they are applicable
to the Tribunal and Panel respectively, have effect with respect to those bodies.

[Third Schedule.]

(6) The Council may make rules not inconsistent with this Act as to acts which con-
stitute professional misconduct.

12. Penalties for unprofessional conduct, etc.

(1) Where-

       (a)              a person enrolled or registered under this Act is judged by the Tribunal to be
guilty of infamous conduct in any professional respect; or

       (b)              a person enrolled or registered under this Act is convicted, by any court in Ni-
geria or elsewhere having power of competent jurisdiction, of an offence
(whether or not punishable with imprisonment) which in the opinion of the
Tribunal is incompatible with the status of a chartered secretary and adminis-
trator; or

      (c)               the Tribunal is satisfied that the name of any person has been fraudulently en-
rolled or registered,

the Tribunal may, if it thinks fit give a direction reprimanding that person or ordering the
Registrar to strike his name off the relevant part of the register.

(2) The Tribunal may, if it thinks fit, defer or further defer its decision as to the giv-
ing of a direction under subsection (1) of this section until a subsequent meeting of the
tribunal.

(3) No decision of the Tribunal shall be deferred under subsection (2) of this section
for periods exceeding one year in the aggregate.

(4) As far as possible, no person shall be a member of the Tribunal for the purposes
of reaching a decision which has been deferred or further deferred, unless he was present
as a member of the Tribunal when the decision was deferred.

(5) For the purposes of subsection (1) of this section, a person shall not be treated as
convicted unless the conviction stands at a time when no appeal or further appeal is pend-
ing or may (without extension of time) be brought in connection with the conviction.

(6) When the Tribunal gives a direction under subsection (1) of this section, the tri-
bunal shall cause notice of the direction to be served on the person to whom it relates.

(7) The person to whom a direction given under subsection (1) of this section relates
may, at any time within 28 days from the date of service on him of notice of the direction,
appeal against the direction to the Federal High Court; and the Tribunal may appear as
respondent to the appeal and, for the purpose of enabling directions to be given as to the
costs of the appeal and of proceedings before the Tribunal, the tribunal shall be deemed
to be a party thereto whether or not it appears on the hearing of the appeal.

(8) A direction of the Tribunal given under subsection (1) of this section shall take
effect where-

             (a)       no appeal under this section is brought against the direction within the time limited for such an appeal, or on the expiration of that time;

               (b)        such an appeal is brought and is withdrawn or struck out for want of prosecution, on the withdrawal or striking out of the appeal;

              (c)        such an appeal is brought and is not withdrawn or struck out as aforesaid, if
 and when the appeal is dismissed.

(9) A person whose name is removed from the register in pursuance of a direction of
the Tribunal under this section shall not be entitled to be registered again except in pursu-
ance of a direction in that behalf given by the Tribunal on the application of that person.

(10) A direction under this section for the removal of a person's name from the reg-
ister may prohibit an application under subsection (9) of this section by that person until
the expiration of such period from the date of the direction (and where he has duly made
such an application, from the date of his last application) or as may be specified in the
direction.

13. When persons are deemed to practise as chartered secretaries and administrators

(1) Subject to subsection (2) of this section, a person shall be deemed to practise as a
chartered secretary and administrator if, in consideration of remuneration received or to
be received, and whether by himself or in partnership with any other person, he-

       (a)              engages himself in the practice of chartered secretaryship and administration or holds himself out to the public as a chartered secretary and administrator; or

       (b)              renders professional service or assistance in or about matters of principle or
detail relating to chartered secretaryship and administration; or

      (c)               renders any other service which may by regulations made by the Council, with
the approval of the Minister, be designated as service constituting practice as
chartered secretary and. administrator.

(2) Nothing in this section shall be construed so as to apply to persons who, while in
the employment of any government or person, are required under the terms or in the
course of such employment, to perform the duties of a chartered secretary and adminis-
trator or any of them.

14. Rules as to articles, etc.

(1) The Council may make rules for-

              (a)      the training with chartered secretaries and administrators of suitable persons in chartered secretaryship and administration methods and practice;

              (b)      the supervision and regulation of the engagement, training and transfer of such persons; and

      (c)        the provision of articles.

 (2) The Council may also make rules-

             (a)       prescribing the amount and date for payment of the annual subscription and
annual renewal of studentship and for such purpose different amounts may be
prescribed by the rules according as the member of the Institute is a fellow, as-
sociate or a registered graduate;

             (b)       prescribing the form of licence to practise to be issued annually or if the Council thinks fit, by endorsement on an existing licence;

             (c)        restricting the right to practise as a chartered secretary and administrator in
default of payment of the amount of the annual subscription where the default continues for longer than such period as may be prescribed by the rules;

      (d)       restricting the right to practise as a chartered secretary and administrator if the qualification granted outside Nigeria does not entitle the holder to practise as a
chartered secretary and administrator; and

              (e)       prescribing the period of practical training in the office of a chartered secretary and administrator in practice to be completed before a person qualifies for enrollment or a licence to practise as a chartered secretary and administrator.

(3) Rules when made shall, if the chairman of the Council so directs, be published in
the Gazette.

15. Provision of library
The Institute shall-

              (a)       provide and maintain a library comprising books and publications for the ad-
vancement of knowledge of chartered secretaryship and administration, and
such other books and publications as the Council may think necessary for the
purpose;

              (b)       encourage research into chartered secretaryship and administration and allied
subjects to the extent that the Council may, from time to time, consider necessary.

16. Regulations

(1) Any regulations, made under this Act shall be published in the Gazette as soon as
may be after they are made; and the Minister shall as soon as may be after they are so
published lay a copy of any such regulation before the President.

(2) Rules made for the purposes of this Act shall be subject to confirmation by the In-
stitute at its next annual meeting or any special meeting of the Institute convened for the
purpose, and if then annulled shall cease to have effect on the day after the date of an-
nulment, but without prejudice to anything done in pursuance or intended pursuance of
any such rules.

17. Offences and penalties

(1) If any person for the purpose of procuring the enrolment or registration of any
name, qualification or other matter-

       (a)       makes a statement which he believes to be false in a material particular; or

      (b)       recklessly makes a statement which is false in a material particular,

he is guilty of an offence.

(2) If, on or after the relevant date, any person who is not a member of the Institute
practises as a chartered secretary and administrator for or in expectation of reward or
takes or uses any name, title, addition or description implying that he is in practice as a
chartered secretary and administrator, he is guilty of an offence.

(3) If the Registrar or any other person employed by or on behalf of the Institute wil-
fully makes any falsification in any matter relating to the register he is guilty of an of-
fence.

(4) A person guilty of an offence under this section is liable-

                                (a)       on summary conviction, to a fine of an amount not exceeding N1,000; or

              (b)      on conviction on indictment to a fine of an amount not exceeding N5,000 or to imprisonment for a term not exceeding two years, or to both such fine and im-
prisonment.

(5) Where an offence under this section which has been committed by a body corpo-
rate is proved to have been committed with the consent or connivance of or to be attribut-
able to any neglect on the part of any director, manager, secretary or other similar officer
of the body corporate or any person purporting to act in any such capacity, he as well as
the body corporate shall be deemed to be guilty of that offence and shall be liable to be
proceeded against and punished accordingly.

(6) In this section, "the relevant date" means the first anniversary of the com-
mencement of this Act.

18. Interpretation

In this Act, unless the context otherwise requires-

"appointed day" means the day this Act comes into force;

"chartered secretary and administrator" means a chartered secretary and administrator enrolled as a fellow or associate member of the Institute;

"Council" means the Council established as the governing body of the Institute under
section 3 of this Act;

"enrolled" in relation to a fellow or an associate member, means registered in the part
of the register relating to fellow or associate members, as the case may be;

"fees" includes annual subscriptions;

"Incorporated Institute" means the Institute of Chartered Secretaries and Administrators incorporated under the repealed Companies Act No. 1968;

[1968 No. 51.]

"Institute" means the Institute of Chartered Secretaries and Administrators of Nige-
ria established under section 1 of this Act;

"member" means a member of the Council and includes the President and Vice-
President;

"Minister" means the Minister charged with responsibility for matters relating to
education;

"Panel" has the meaning assigned thereto by section 11 of this Act;

"President" and "Vice-President" means respectively the office holders under those
names in the Institute;

"register" means the register maintained in pursuance of section 6 of this Act;

"Registered graduate" means a member of the Institute who is not a fellow or an as-
sociate member; and

"Tribunal" has the meaning assigned thereto by section 11 of this Act.

19. Short title

This Act may be cited as the Institute of Chartered Secretaries and Administrators of
Nigeria Act.

SCHEDULES

FIRST SCHEDULE
[Section 3 (3).]

Supplementary provision relating to the Council

Qualifications and tenure of office of members

1. (1) Subject to the provisions of this paragraph, a member of the Council shall hold office for a period of two years beginning with the date of his appointment or election.

(2) In the case of a person who is a member by virtue of having been President of the Institute, he shall hold office for a period of five years from the date of his having ceased to be President of the Institute.

(3) Any member of the Institute who ceases to be a member thereof shall, if he is also a
member of the Council, cease to hold office on the Council.

(4) Any elected member may, by notice in writing under his hand addressed to the
President of the Institute, resign his office, and any appointed member may, with the consent
of the Minister, in the same manner resign his office.

(5) A person who retires from or otherwise ceases to be an elected member of the Coun-
cil shall be eligible again to become a member of the Council and any appointed member may
be reappointed.

(6) Members of the Council shall at its meeting next before the annual meeting of the
Institute arrange for the five members of the Council appointed or elected and longest in of-
fice to retire at that annual meeting.

 (7) Elections to the Council shall be held in such manner as may be prescribed by rules
made by the Council, and until so prescribed, they shall be decided by a show of hands.

(8) If for any reasons there is a vacation of office by a member and-

                               (a)    such member was appointed by the Minister, the Minister shall appoint another
fit and proper person from the State in respect of which the vacancy occurs; or

                               (b)    such member was elected, the Council may, if the time between the unexpired
portion of the term of office and the next meeting of the Institute appears to
warrant the filling of the vacancy, co-opt some fit and proper person for such
time as aforesaid.

Powers of Council

2. The Council shall have power to do anything which in its opinion is calculated to facilitate
the carrying on the activities of the Institute.

3. (1) Subject to the provisions of this Act, the Council may in the name of the Institute
make standing orders regulating the proceedings of the Institute, the Councilor any of the
Institute's committees.

(2) The standing orders shall provide for decisions be taken by a majority of the mem-
bers, and in the event of equality of votes, the President of the Institute or the chairman, as the
case may be, shall have a second or casting vote.

(3) The standing orders made for a committee shall provide that the committee reports
back to the Council on any matter not within its competence to decide.

(4) The quorum of the Council shall be seven and the quorum of a committee of the
Council shall be determined by the Council.

Meetings of the Institute

5. (1) The Council shall convene the annual meeting of the Institute on 30 April in every
year or on such other day as the Council may, from time to time, appoint so however that if
the meeting is not held within one year after the previous annual meeting not more than fifteen
months shall elapse between the respective dates of the two meetings.

(2) A special meeting of the Institute may be convened by the Council at any time; and
if not less than twenty members of the Institute require it by notice in writing addressed to the
Registrar of the Institute setting out the objects of the proposed meeting, the chairman of the
Council shall convene a special meeting of the Institute.

(3) The quorum of any meeting of the Institute shall be ten members and that of any
special meeting of the Institute shall be fifteen members.

(EDITORIAL NOTE: Numbering as per Gazeue.i

Meetings of the Council

6. (1) Subject to the provisions of any standing orders of the Council, the Council shall meet
whenever it is summoned by the chairman; and if the chairman is required to do so by notice
in writing given to him by not less than seven other members, he shall summon a meeting of
the Council to be held within seven days from the date on which the notice is given.

(2) At any meeting of the Council, the chairman or in his absence the vice-chairman
shall preside, but if both are absent, the members present at the meeting shall appoint one of
their number to preside at the meeting.

(3) Where the Council desires to obtain the advice of any person on a particular matter,
the Council may co-opt him as a member for such period as the Council thinks fit; but a per-
son who is a member by virtue of this sub-paragraph shall not be entitled to vote at any meet-
ing of the Council and shall not count towards a quorum.

 (4) Notwithstanding, anything in the foregoing provisions of this paragraph the first
meeting of the Council shall be summoned by the Minister, who may give such directions as
he thinks fit as to the procedure which shall be followed at the meeting.

Committees

7. (1) The Council may appoint one or more committees to carry out on behalf of the Institute of the Council, such functions as the Council may determine.

(2) A committee appointed under this paragraph shall consist of the number of persons
determined by the Council, of whom not more than one third shall be persons who are not
members of the Council and a person other than a member of the Council shall hold office on
the Committee in accordance with the terms of the instrument by which he is appointed.

(3) A decision of a committee of the Council shall be of no effect until it is confirmed
by the Council.

Miscellaneous

8.  (1) The fixing of the seal of the Institute shall be authenticated by the signature of the
President of the Institute or of some other member of the Council authorised generally or spe-
cially by the Institute to act for that purpose.

(2) Any contract or instrument which, if made or executed by a person not being a body
corporate, would not be required to be under seal, may be made or executed on behalf on the
Institute or of the Council as the case may require, by any person generally or specially
authorised to act for that purpose by the Council.

(3) Any document purporting to be a document duly executed under the seal of the In-
stitute shall be received in evidence and shall, unless the contrary is proved, be deemed to be
so executed.

9.  The validity of any proceedings of the Institute or the Councilor of a committee of the
Council shall not be adversely affected by any vacancy in membership, or by any defect in the
appointment of a member of the Institute or of the Councilor of a person to serve on the
committee, or by reason that a person not entitled to do so took part in the proceedings.

10.  Any member of the Institute or of the Council, and any person holding office on a com-
mittee of the Council, who has a personal interest in any contract or arrangement entered into
or proposed to be considered by the Council on behalf of the Institute, or on behalf of the
Councilor a committee thereof, shall forthwith disclose his interest to the President of the
Institute or the Council, as the case may be, and shall not vote on any question relating to the
( ontract or arrangement.

SECOND SCHEDULE
[Section 5 (2).]

Transitional provision as to assets and liabilities

Transfer of assets and liabilities

1. (1) Every agreement to which the Incorporated Institute was a party immediately before
the appointed day, whether in writing or not and whether or not of such a nature that
the rights, liabilities and obligations thereunder could be assigned by the Incorporated
Institute, shall, unless its terms or subject matter make it impossible that it should have effect

as modified in the manner provided by these sub-paragraphs, have effect from the appointed
day, so far as it relates to assets and liabilities transferred by this Act to the Institute, as if-

                                        (a) the Institute had been a party to the agreement;

                               (b)      for any reference (however worded and whether express or implied) to the Incorporated Institute, there were substituted as respects anything falling to be done on or after the appointed day, a reference to the Institute; and

                               (c)      for any reference (however worded and whether express or implied) to a mem-
ber or members of the Council of the Incorporated Institute or an officer of the Incorporated Institute, there were substituted, as respects anything falling to be done on or after the appointed day, a reference to a member or members of the Council under this Act or the officer of the Incorporated Institute who corresponds as nearly as may be to the member or officer in question of the Incorporated Institute.

(2) Other documents which refer, whether specially or generally, to the Incorporated Institute shall be considered in accordance with sub-paragraph (1) of this paragraph, so far as applicable.

(3) Without prejudice to the generality of the foregoing provisions of this Schedule,
where, by the operation of any of them or of section 5 of this Act, any right, liability or obli-
gation vests in the Institute, the Institute and all other persons shall, as from the appointed day,
have the same rights, powers and remedies (and, in particular, the same rights as to the taking
or resisting of legal proceedings or the making or resisting of applications to any authority) for
ascertaining, perfecting or enforcing that right, liability or obligation as they would have had
if it had at all times been a right, liability or obligation of the Institute.

(4) Any legal proceedings or application to any authority pending on the appointed day
by or against the Incorporated Institute and relating to assets or liabilities transferred by this
Act to the Institute, may be continued on or after that day by or against the Institute.

(5) If the law in force at the place where any property transferred by this Act is situate,
provides for the registration of transfers of property of the kind in question (whether by refer-
ence to an instrument of transfer or otherwise), the law shall, so far as it provides for altera-
tions of a register (but not for avoidance of transfer, the payment of fees or any other matter)
apply with the necessary modifications to the transfer of the property aforesaid; and it shall be
the duty of the Council to furnish the necessary particulars of the transfer to the proper officer
of the registration authority, and for that officer to register the transfer accordingly.

Transfer of functions, etc.

2. (1) At its first meeting, the Council of the Institute shall fix a date (not later than six
months after the appointed day) for the annual meeting of the Institute.

(2) The members of the Council of the Incorporated Institute shall be deemed to be the members of the Council of the Institute until the date determined in pursuance of the foregoing sub-paragraph when the Institute shall have its first annual meeting and they shall cease to hold office at the conclusion of such meeting.

(3) Any person who, immediately before the appointed day, held office as the President
or Vice-President of the Council of the Incorporated Institute by virtue of the articles of the
Incorporated Institute shall on that day become the President or, as the case may be, the Vice-
President of the Institute and shall be deemed to have been appointed-

                               (a)     to that office in pursuance of the provision of this Act corresponding to the relevant provision in the said articles of the Incorporated Institute; and

                               (b)     on the date on which he took office, or last took office, in pursuance of the relevant provision of those articles.

 (4) The members of the Incorporated Institute shall, as from the appointed day, be registered as members of the Institute; and without prejudice to the generality of the provisions of this Schedule relating to the transfer of property, any person who, immediately before the
appointed day, was a member of the staff of the Incorporated Institute, shall on that day be-
come the holder of an appointment with the Institute with the status, designation and functions
which correspond as nearly as may be to those which appertained to him in his capacity as a
member of that staff.

(5) Any person being an office-holder on or member of, the Council of the Incorporated
Institute immediately before the appointed day and deemed under this paragraph to have been
appointed to any like position in the Institute, or on the Council of the Institute, and thereafter
ceasing to hold office otherwise than by reason of his misconduct, shall be eligible for ap-
pointment to office in the Institute or to membership of the Council as the case may be.

(6) All regulations, rules and similar instruments made for the purposes of the Incorpo-
rated Institute and in force immediately before the appointed day shall, except in so far as they
are subsequently revoked or amended by any authority having power in that behalf, have ef-
fect, with any necessary modifications, as duly made for the corresponding purposes of the
Institute.

THIRD SCHEDULE
[Section 11 (2).]

Supplementary provisions relating to the Disciplinary Tribunal                     and Investigating Panel of the Tribunal

1. The quorum of the Tribunal shall be four of whom at least two shall be chartered secretaries and administrators.

2. (1) The Attorney-General of the Federation may make rules as to the selection of members of the Tribunal for the purposes of any proceeding and as to the procedure to be followed and the rules of evidence to be observed in proceedings before the Tribunal.

(2) The rules shall in particular provide-

                                (a)    for securing that notice of the proceedings shall be given at such time and in
such manner as may be specified by the rules, to the person who is the subject of the proceedings;

                                 (b)    for determining who in addition to the person aforesaid, shall be party to the
proceedings;

                                 (c)     for securing that any party to the proceedings shall, if he so requires, be entitled to be heard by the Tribunal;

                                 (d)    for enabling any party to the proceedings to be represented by a legal practitioner;

                                 (e)     subject to the provisions of section 12 (5) of this Act, as to the costs of proceedings before the Tribunal;

                                 (f)     for requiring in a case where it is alleged that the person who is subject of the proceedings is guilty of infamous conduct in any professional respect, that where the Tribunal adjudges that the allegation has not been proved it shall record a finding that the person is not guilty of such conduct in respect of the matters to which the allegation relates;

                                         (g)     for publication in the Gazette notice of any direction of the tribunal which has

  taken effect providing that a person's name shall be struck off a register.

3. For the purposes of any proceedings before the Tribunal, any member of the Tribunal may administer oaths and any party to the proceedings may issue out of the registry of the Court of Appeal writs of subpoena ad testificandum and duces tecum; but no person appearing before
the Tribunal shall be compelled-

(a)     to make any statement before the Tribunal tending to incriminate himself; or
(b)      to produce any document under such a writ which he could not be compelled to

  produce at the trial of an action.

4. (1) For the purpose of advising the Tribunal on questions of law arising in proceedings
before it, there shall in all such proceedings be an assessor to the Tribunal who shall be ap-
pointed by the Council on the nomination of the Attorney-General of the Federation and shall
be a legal practitioner of not less than ten years' standing.

    (2) The Attorney-General of the Federation shall make rules as to the functions of asses-
sors appointed under this paragraph, and in particular such rules shall contain provisions for
securing that-

                               (a)     where an assessor advises the Tribunal on any question of law as to evidence, procedure or any other maters specified by the rules, he shall do so in the presence of every party or person representing a party to the proceedings who appears thereat or, if the advise is tendered while the Tribunal is deliberating in private, that every such party or person as aforesaid shall be informed what advise the assessor has tendered;

                               (b)    every such party or person as aforesaid shall be informed if in any case the
Tribunal does not accept the advise of the assessor on such a question as afore- said.

(3) An assessor may be appointed under this paragraph either generally or for any particular proceedings or class of proceedings and shall hold and vacate office in accordance with
the terms of the instrument by which he is appointed.

The Panel

  1. The quorum of the Panel shall be three.
  2. (1) The Panel may, at any meeting of the Panel attended by all the members of the Panel, make standing orders with respect to the Panel.

    (2) Subject to the provisions of any such standing orders, the Panel may regulate its own procedure.

Miscellaneous

7. (1) A person ceasing to be a member of the Tribunal or the Panel shall be eligible for reappointment as a member of that body.

(2) A person may, if otherwise eligible, be a member of both the Tribunal and the Panel;
but no person who acted as a member of the Panel with respect to any case shall act as a
member of the Tribunal with respect to that case.

8. The Tribunal or the Panel may act notwithstanding any vacancy in its membership; and
the proceedings of either body shall not be invalidated by any irregularity in the appointment
of a member of that body, or (subject to paragraph 7 (2) of this Schedule) by reason of the fact
that any person who was not entitled to do so took part in the proceedings of that body.

9.    Any document authorised or required by virtue of this Act to be served on the Tribunal or the Panel shall be served on the Registrar appointed in pursuance of section 6 of this Act.

10.  Any expenses of the Tribunal or the Panel shall be defrayed by the Institute.

 

     INSTITUTE OF CHARTERED SECRETARIES AND
              ADMINISTRATORS OF NIGERIA ACT

SUBSIDIARY LEGISLATION

No Subsidiary Legislation